Berks Campus Technology

Emergency Address

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The instructions below add dispatchable location information to Microsoft Teams in case you place a 911 emergency call. These addresses are for emergency use only.

  1. Open the Teams app
  2. Click … at the top right and select Settings
  3. Select the Calls section
  4. Scroll to the bottom to Emergency calling
  5. Click Add a location. If there is an address listed that you want to change, click Reset
  6. Click the link Enter address manually
  7. Enter the following
    1. Street number – Use the chart below for street number that corresponds to your building
    2. Street name – Use the chart below for street name that corresponds to your building
    3. Floor / Unit number – Enter your office number and building name
    4. City – Reading
    5. State – PA
    6. Zip code – 19610
    7. Country/Region – USA
  8. Click Save
  9. The address should now be listed under Emergency calling.

The addresses below are for emergency use only. These are not shipping or mailing addresses.

Building Street Number Street Name
Beaver Athletics and Wellness Center 1450 Harper Road
Franco Academic Building 1200 Harper Road
Gaige Technology & Business Innovation Building 1250 Harper Road
Greenhouse Peiffer Farm 5252 Peiffer Drive
Hintz Bookstore 2200 Stoudt Road
House Peiffer Farm 5201 Peiffer Drive
Implement Building Peiffer Farm 5301 Peiffer Drive
Janssen Conference Center (JCC) 4150 Janssen Drive
Janssen Office Building 4151 Janssen Drive
Luerssen Science Building 2100 Stoudt Road
Maintenance Building/Sheep Barn 4100 Janssen Drive
Perkins Student Center 1400 Harper Road
Thun Library 1300 Harper Road
Williams Cottage 4001 Janssen Drive
Woods Residence Hall – Ivy House 3501 Clary Drive, Bldg 4

Campus Shipping Address

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The campus uses only one shipping address for deliveries to faculty and staff. This address is used regardless of the location of the faculty or staff office. The address is

Penn State Berks
{Your Name}
{Your office number and building}
2100 Stoudt Road
Reading, PA 19610

Setting the Default Address in Shop OnLion

The instructions below will change the default shipping address in Shop OnLion.

  1. Open Simba
  2. Click on Shop OnLion tile
  3. Click on SRM User Settings
  4. Click the Edit button
  5. At the Attribute pull-down, select Delivery address
  6. Click the Deactivate checkbox for the current address. This address is already inactive.
  7. Click Add line
  8. In the Value field, click the search button at the right end of the line. This is only visible if you hover on the Value
  9. In the search field, enter 1557916 and then click Enter
  10. From the results list, pick the only item that appears which is PSU / READING / 19610 / 2100 STOUDT ROAD
  11. Click the Standard circle in front of the new address.
  12. While on this page, check that the Building and Floor/room Number are correct.
  13. Click Save at the top left corner.

Setting the Default Address in Amazon Business

  1. Penn State has an Amazon Business account. Please visit Procurement Amazon Business. An account is required. Do not use your PSU password for this account.
  2. Sign in to Amazon.com with your Amazon Business credentials.
  3. Click on your profile at the top right.
  4. Select Your Account.
  5. Select Your Addresses.
  6. Enter the new campus address.

Campus Address

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The campus uses only one shipping address for deliveries to faculty and staff. This address is used regardless of the location of the faculty or staff office and it is used for UPS, FED EX, USPS Packages. The address is:

Penn State Berks
{Your Name}
{Your office number and building}
2100 Stoudt Road
Reading, PA 19610

Instructions for setting the address in Shop OnLion and Amazon

Standard Mail Address

US Standard Mail should be sent to:

Penn State Berks
{Your Name}
{Your office number and building}
P.O. Box 7009
Reading, PA 19610

Emergency Address

Coming soon

Request Administrative Rights

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Faculty and staff of the Berks campus can request administrative rights for a University computer assigned to them.

Steps:

  1. Completing the request form, https://forms.office.com/r/Ey3iBZKMQT
  2. The IT staff will review your request.
  3. An email will be sent to your supervisor for approval.
  4. If approved, you will receive an email to create an appointment with IT to change your account on your computer to an administrator account. This can be done with a 15-minute appointment.

This request process is required to be completed annually.

Teams Calling

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The need to memorize or look up phone numbers is not needed in Teams. PSU students, faculty, staff and even departments can all be found by name and called using their name. Phone numbers are only needed for external (non-PSU) phone calls.

Call a PSU individual or department

In Teams Calls, type the name of the person or department in the prompt at the top left. Then, select Call. Berks departments have call queues and these start with BK-. NOTE: The department must be in Teams and set up as a call queue.

View/Edit Outlook Contacts in Teams

You can use your Outlook contacts in Teams. Since Teams and Outlook are linked, changes to the contacts in one changes the contact in the other. For instructions on the contact list, visit Microsoft Support – Teams Contact List

Speed Dial

PSU Individuals

  • If the person is already on your Outlook/Teams contact list:
    • In Teams Calls, click View contacts at the top right
    • Search for the person
    • Click … beside the person and choose Add to speed dial
  • If the person is not on your Outlook/Teams contact list:
    • In Teams Calls, click the Add person icon at the top right.
    • Type the name of the PSU student, faculty, or staff
    • Click Add.

PSU Departments (also called call queues)

Berks departments have call queues and these start with BK-.

  • In Teams Calls, click the Add person icon at the top right.
  • Type the start of the name (BK-) or the department phone number.
  • Click Add.

External Contacts

The person needs to be on your Outlook/Teams contact list prior to being added to your speed dial list. These instructions assume that the person is not already on your contact list.

  • In Teams Calls, click View contacts at the top right
  • Click the Add person icon at the top left.
  • Enter their first name and click Add.
  • Enter the rest of their information on the next screen and click Save.
  • Click … beside the person and choose Add to speed dial

Transfer, Merge, and Park Calls

  • Transfer moves the call from you to the person you choose.
  • Merge brings multiple calls together into one call. This is sometimes called conferencing.
  • Park places a call on hold so you can pick it up on a different device (smartphone, computer, etc.)

Instructions are at: Microsoft Support – Teams Tips for calls

Digital Directories

Here are other ways to find people and departments.

Outlook – Getting Started

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Get the App for Smartphone

Prior to downloading and installing the Outlook app on your phone, please visit the link below to boost your smartphone performance while on campus.

Smartphone Performance Recommendations

Outlook for Android

Download the Outlook app on your device.

Penn State IT – Outlook for Android

Outlook for Apple iOS

Download the Outlook app on your device.

Penn State IT – Outlook for Apple iOS

Outlook – Getting Started

This is a short tutorial series on the basics of using Outlook email and calendar.

Microsoft Support – Outlook Getting Started

Outlook and Teams – Work Schedule and Out of Office

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Set Your Work Hours

Teams and Outlook calendar work together. The apps share your calendar and follow your work, meeting, and out of the office schedule.

Set Auto Replies and Voicemail for Out of Office

Create an Automatic Reply

Set an out-of-office message in Teams or Outlook. If you schedule an out of office status and message in Teams, you’ll see automatic replies turned on in Outlook and vice versa. Only select one of the methods below. This will NOT set the out-of-office voicemail. Use the link under Voicemail to set this.

Create an Out of Office Voicemail Greeting

  1. In Teams, click … beside your profile picture.
  2. Select Settings
  3. Select Calls
  4. Scroll down to Manage out-of-office voicemail

Microsoft Bookings

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Microsoft Bookings

There are two version of Bookings. One is for individual use and is called Bookings with Me. The other is used by a group to manage service appointments. Both allow attendees to schedule an appointment online. Both systems are fully integrated with Outlook and send appointment reminders.

Individual Appointments – Bookings with Me

For Bookings with Me, please visit https://outlook.office.com/bookwithme/me. You can create public or private links, set a default location including a Teams meeting, and set the time length. The link to Bookings with Me can be added to your email signature.

Service or Group Appointments – Bookings

An example is a reservation system for a car repair shop where a customer can create and manage their own appointment.

More information on Bookings for group use:

https://support.microsoft.com/en-us/office/what-is-bookings-42d4e852-8e99-4d8f-9b70-d7fc93973cb5

Outlook Calendar – Scheduling

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Outlook Scheduling Assistant

The scheduling assistant lets you view the attendees’ calendars (available and unavailable only), indicate where there are conflicts, and suggest times when all the attendees are free. This feature only works for people inside the University. Choose Scheduling Assistant from the ribbon at the top of the new meeting screen.

Instructions – Microsoft Support – Scheduling Assistant

Outlook Scheduling Poll

This feature looks for open slots on everyone’s calendar and helps you create a poll to send via email. Once all the voting is complete, it will automatically schedule the meeting the works best for everyone.

Instructions – Microsoft Support – Scheduling Poll

Outlook Calendar – The Basics

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Navigate to Outlook Calendar Settings

Change calendar settings such as work hours, default new meeting duration, default reminders, automatically accept meetings, etc. in settings.

Outlook on the Web (outlook.office.com or office365.psu.edu)

Click the setting gear at the top right. Type calendar in the search box.

Outlook Desktop App

Click File at the top left. Select Options. Select Calendar.

Sharing and Publishing Your Outlook Calendar

The article below covers sharing your calendar, seeing calendars that are shared with you, and publishing your calendar which creates a link to your calendar for viewing only.

Microsoft Support – Outlook Calendar Sharing

Organizing Outlook Appointments

Categories and Colors

Categorize appointments with colors – Microsoft Support – Outlook Categories

Private – A private meeting hides details from everyone, including those you grant read permission. Microsoft Support – Outlook Private Appointment.

Show as

Set an appointment for free, busy, tentative, working elsewhere, or out of office.

Create a Teams Meeting

Change the meeting into a Teams meeting by clicking Teams Meeting on the ribbon bar in the desktop app or toggle the Team meeting slider to on in the web version.

Make it a Zoom Meeting

Quickly add Zoom connection information to a meeting.

  1. An add-in is required.
    1. For Outlook on the Web, start a New Event. On the toolbar, select Get Add-ins. Search for Zoom. When Zoom for Outlook appears, click Add.
    2. In the Outlook desktop app, while on the main email screen, select Get Add-ins on the Home ribbon bar. Search for Zoom. When Zoom for Outlook appears, click Add.